About our client:
They are a data-driven creative content marketing agency based outside of Boston, MA. A group of hardworking creatives that develop campaigns for global brands that reach and convert millions of viewers. They believe in the power of top-notch brand storytelling and creative excellence is baked into everything they do.
Current and past clients include brands like HubSpot, DoorDash, Canva, Toast, Vimeo, Owl Labs, and more.
The role:
They are looking for a results-driven Creative Project Management Associate to handle the planning, execution, and delivery of marketing projects. The ideal candidate will have a proven track record in managing complex projects with limited direction, a deep understanding of marketing and creative projects, and an interest in developing efficient project workflows and managing client relationships.
The Creative Project Management Associate will play a huge role in making sure projects are delivered on time, within scope, and within budget while maintaining a high level of client satisfaction. You’ll be representing their brand as the first point of contact and communicating with clients. They expect you to be professional, responsive, and proactive.
This role has the potential for growth and we encourage you to let us know your areas of interest within their growing team!
The responsibilities
Project tracking, management, and delivery
Create project tracking folders and maintain documents and deliverables.
Monitor project progress, identify potential risks, and implement appropriate strategies to ensure projects are delivered on time and within scope.
Conduct regular project kickoff or check-in meetings and provide clear direction and guidance to team members, ensuring that everyone is aligned with project goals and deliverables.
Provide overall quality control to ensure creative meets best practices for channels, and all technical requirements of brief/spec.
Manage all creative resourcing for marketing, both in house capacity as well as freelancers, including onboarding and negotiating contracts, and vendor agreements (e.g. set up, contract coordination, etc).
Client and team communication
Act as the primary point of contact for clients, providing regular project updates, managing all work in Asana, addressing concerns or roadblocks, and managing client expectations to ensure a high level of client satisfaction.
Communicate with creative stakeholders daily to align on timelines and moving priorities, identifying any roadblocks or contingencies early in a project.
Provide regular internal leadership updates on ongoing projects, clients, and workflows.
Proposal creation and client budget management
Develop comprehensive project proposals using automated software tools that define project scope, objectives, deliverables, timelines, and resources required for successful execution. Communicate with clients to determine specs, launch dates, project resources and requirements, and all project details.
Maintain detailed records of client budgets, purchase orders (POs), and retainers, and keep clients updated of monthly or quarterly progress.
Work closely with finance operations to ensure all projects are invoiced in a timely manner.
Optimization of workflows and processes
Continuously and proactively evaluate our internal processes and find opportunities to optimize our ways of working and provide recommendations to management, including new tools and templates that enable automated and efficient workflows to maximize team output and eliminate missed deadlines or feedback.
Miscellaneous administrative projects and tasks
Communicate with internal teams to help manage day-to-day business operations.
Support ad hoc projects and tasks like client gifts, team activities, booking meetings, and more.
Requirements:
Minimum of 3-5 years of experience in project management preferably within a marketing or creative agency environment.
Proven track record of successfully managing and delivering complex marketing projects on time and within budget.
Excellent communication and interpersonal skills, with the ability to build and maintain strong client relationships.
You’re an advocate for the creative department, with an expert grasp of what it takes to complete creative assignments.
Deep familiarity with Asana, G Suite, Zoom, and other project management-related tools.
In-depth understanding of various marketing strategies and tactics, including marketing design, content marketing, and creative campaign planning.
Problem-solver with a passion for creating order from chaos. You’re comfortable making critical decisions in a fast-paced environment.
You’re confident in managing multiple projects and stakeholders, competing timelines, and dozens of deliverables.
Highly organized processes and documentation.
You can respond to a change in course with flexibility; you know how to disagree without being disagreeable. You’re able to pivot easily and propose solutions when something isn’t working.
You’re humble and open to feedback, and you’re interested in learning and developing your skills.
Compensation and benefits
Full time
100% remote
$2000 - $4000 USD Monthly (Based on experience)
Monday through Friday, a combination of co-working hours with Boston (EST) and flexible hours.